Medical Records Storage Facility

Located in a subterranean climate controlled facility rc v provides storage for general vital and unscheduled records as well as records held pending litigation freezes.

Medical records storage facility. Vital records control is your full service document management services partner. Lease rates in medical buildings are expensive yet much of the space used in a medical office is devoted to storing paper medical records. Space needed to store the records particularly archived inactive charts often expands into exam rooms off site mini storage and or other valuable workspace. A retention schedule identifies how long certain medical records need to be.

Should the storage unit or the physician s home be broken into smart thieves will instantly recognize the value of the medical records for identity theft. Slide and block storage. If possible contact the last medical treatment facility to determine if records have been retired to the nprc before sending a request. Dependents and others medical treatment record holdings.

Free up your lab storage space while ensuring the integrity of your slides and blocks remain intact. There have been reports of healthcare providers storing patients records in self storage units and this comes with a big risk that could jeopardize the patient s personal information. Here are four reasons why medical records shouldn t be stored in self storage units. Va records center and vault rcv provides short and long term records storage and records management services for va and other federal government agency customers.

A needs assessment takes into account the current state of your records storage practices and identifies the areas that need attention in order to achieve compliance. Whether you re storing paper records offsite or digital documents in the cloud you can rely on us as your document management. Some providers choose to keep their patient records in their home or in a public storage unit. This is a listing by state of the commercial records storage facilities approved by the national archives and records administration nara for use by those federal agencies or entities that certified them to nara as compliant with the 36 cfr 1234 federal records storage facility standards.

The military medical facilities transfer retiree records to the nprc generally after 1 5 years of inactivity. Record storage in offsite storage facilities allows you to manage paper documents electronic records media tapes and other data with access whenever you need it. Our suite of information management services including record storage document scanning data backup and shredding services is designed to manage the entire document lifecycle. By prioritizing the list the needs assessment acts as a roadmap for your compliance efforts.

List of currently approved commercial records storage facilities by state.